SCHEDULING
Set your availability, connect your calendar, and let participants book sessions directly. No back-and-forth emails or external tools. Everything happens inside Respondent & syncs to your calendar.
Trusted by the world's best research teams
For researchers running user interviews and need seamless scheduling without the email ping-pong.
Schedule multiple participants for group sessions with flexible options that work for panels, workshops, and collaborative research.
For unmoderated studies and surveys that don't require live sessions, the calendar still tracks completion and triggers payments.
CALENDAR INTEGRATION
Connect your Google Outlook calendar. We check for conflicts so you never double-book.
Integrations with your work calendar mean sessions are easy accessible and booked at a time that works for you.
Events marked “Busy” on your synced calendar are automatically hidden from participants, preventing double-bookings across projects.
Link your Zoom or Google Meet account. Conference details are automatically generated and sent to both you and theparticipant on booking.
Set up once, then let participants self-book within your rules.
Step 1
Connect your Google or Outlook calendar in Account -> Connections
Step 2
Set availability: days, time intervals, session duration, and increments
Step 3
Configure buffer time, scheduling notice, max bookings, and link Zoom or Meet
Step 4
Invite participants. They see only available slots and book instantly
AVAILABILITY CONTROLS
Set it up once, then let participants schedule sessions within the rules you set.
Set interview length and how frequentlyslots appear. 60-minute sessions with 30-minute increments? Done.
Add prep time before sessions and debrief time after. Buffers automatically block surrounding time on your calendar.
Prevent last-minute bookings. Require 12, 24, or 48+ hours notice so you always have time to prepare.
Cap daily sessions to avoid fatigue. Set per-day limits that work alongside yourtotal project max.
Open availability on specific days with custom time blocks. Default 9-5, or fine-tune to exact windows per day.
Cancel and re-invite participants with one click. They pick a new time from your updated availability – no back-and-forth needed.
Respondent integrates with your calendar, video conferencing, and research tools.
Go to Account → Connections and link your Google Calendar or Outlook account. Once connected, Respondent will automatically sync your availability and check for conflicts. Any events marked "Busy" on your calendar will be hidden from participants, preventing double-bookings.
Yes. Respondent integrates with both Google Calendar and Outlook. Connect your calendar in Account → Connections to enable automatic conflict detection, sync your availability, and have bookings added directly to your work calendar. Buffer before booking features require Google Calendar integration.
Yes. You can add buffer time before sessions (for prep) and after sessions (for debriefing). Buffer before booking requires Google Calendar integration. Buffer times automatically block surrounding time on your calendar.
Important: Factor buffers into your availability. A 1-hour interview with 1-hour buffer blocks 2 hours total. With 9am-5pm availability and these settings, you’d only have 4 hours of actual booking time.
You can control:
All settings are configured in the Calendars tab of your project.
No, participants cannot reschedule their own sessions. If a participant needs to reschedule, you must cancel their invitation and re-invite them. They can then select a new time from your available slots.
To reschedule: Go to your project → Participants tab → Cancel the invitation → Re-invite the participant with updated availability.
No, each calendar is project-specific and not shared across projects. To avoid conflicts across multiple concurrent projects: Integrate your chosen calendar tool. This centralizes your scheduling and automatically prevents conflicts across all your Respondent projects.
Yes. Even for unmoderated studies, surveys, or diary projects, you need to create and enable a calendar. Here's why: the calendar tracks participant "attendance" in your project dashboard, which is required to mark them complete and trigger their incentive payment.
Yes. Connect your Zoom or Google Meet account in your calendar settings. When participants book a session, conference details are automatically generated and sent to both you and the participant. No manual meeting link creation needed.
Rated 4.6 from 400+ reviews on G2.com
John Whaley
Director, Research and Testing - Instrument
We tested out a few platforms and quickly realized that Respondent was getting us good people fast. That's frankly all we need.
Taylor Jennings
Lead UX Researcher - Chili Piper
Respondent helps me easily find the exactly-right participants for my projects. Further, it works for any type of research project with any kind of participant.
Jacqueline Jordan
GVP, Research at Huge
The participants have been who they say they are, we can verify them, and they're super responsive. Respondent has helped us do better research and be better researchers.
Respondent is the fastest way to recruit, screen, and pay research participants - all in the same place
Complete the form and pick a time that works for you. Our team will review your research needs and guide you to the best approach.
